Once you’ve added the item to your common document, you can save and close. In our example, we added our address to the common information document and put the bookmark name, “Address”, above the item. This is especially useful if you plan to have a lot of reusable items in this common document. We recommend putting the name of the bookmark above each item in your common information file so you easily know which name to use for which item. Note that bookmark names cannot have any spaces. See our guide to bookmarks in Word for information on creating them. Create a bookmark by highlighting the name and going to Insert > Bookmark and giving it a name, like “Address”. Type the string of text you want to insert into other documents (in our case, the address). We’re going to use bookmarks to refer to the address in our common document. For example, don’t save it on a network drive to which you don’t always have access. Save it in a location that will be accessible by other documents. To begin, create a new Word document that will serve as your repository for the address you want to insert into other Word documents.
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